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Request for Proposals: Technical Assistance

Request for Proposals

Subject:               Technical Assistance Services related to the Collection and Analysis of Dietary Intake Data

Issued on:           March 17, 2017

Application Submission Deadline:  April 10, 2017

Questions and Answers Posted March 31, 2017

BACKGROUND

FHI Solutions is establishing a Center for Dietary Intake Assessment (hereafter referred to as the “Center”).  The goal of the Center is to help improve the nutritional status of vulnerable populations in low-and middle-income countries (LMICs) by increasing the availability and use of reliable dietary intake data. One of the key objectives of the Center’s work is to provide technical assistance to governments, survey implementers, and civil society organizations (CSOs) for collecting, analyzing, and using dietary intake data for evidence-based decision making in low- and middle-income countries (LMICs). Work to be undertaken as part of this objective is likely to include the provision of technical assistance for the design and administration of large scale (including nationally representative) quantitative 24-hour dietary recall surveys and food frequency surveys.

To carry out this work, the Center anticipates the need to access highly qualified individuals with the expertise and experience needed to provide technical assistance related to the collection and analysis of quantitative 24-hour dietary recall and food frequency data.

PURPOSE

The purpose of this Request for Proposals is to identify a pool of individuals who are interested and well-qualified to provide technical assistance services to the Center for tasks related to the collection and analysis of quantitative 24-hour dietary recall and food frequency data in LMICs, and identify the contractual mechanism required to engage with each interested individual.  Specifically, the Center is seeking individuals who can: i.) assist with the design and development of instruments and tools for the collection of quantitative 24-hour dietary recall and/or food frequency data; ii.) provide training related to the collection and/or analysis of data for 24-hour dietary recall and food frequency surveys to in-country organizations and local counterparts; iii.) provide technical assistance for the oversight of dietary intake data collection/survey administration in LMICs; and/or iv.) provide technical support for the analysis of quantitative 24-hour dietary intake and/or food frequency data collected. The Center prefers consultancy agreements; but where necessary, sub-agreements or purchase orders through academic or research institutions will be considered.

The Center will review all applications submitted, and may choose to select multiple qualified individuals as “preferred vendors”, to be available to provide technical assistance services for the Center, as and if requested and available, at a negotiated rate.  Those individuals selected as preferred vendors for the Center will have that designation for one year.  Negotiated rates will be valid for one year following selection.  Initially, the selected individuals will not have any specific defined scope of work.  At such time when the Center requires technical assistance services, a specific scope of work will be negotiated with one of the preferred vendors selected through this RFP who has expertise in the specific area of work requested.  It is not guaranteed that a selected preferred vendor will receive a request from the Center to perform work.

The various tasks that the Center anticipates could be included in future scopes of work with qualified individuals, include:

 

  • Technical assistance services related to questionnaire design and adaptation (including formative research, tools for portion size estimation, and possibly technical assistance to validate the tools designed for portion size estimation);
  • The development of training materials and provision of in-country training to local counterparts for data collection;
  • The drafting of standard operating procedure (SOP) and other guidance materials to support dietary intake data collection for a specific survey;
  • Technical support for the oversight of data collection in-country;
  • Technical assistance for data analysis;
  • The development and provision of web-based and in-country trainings for local institutions related to the collection and analysis of dietary intake data.

 

ANTICIPATED CONTRACTUAL RELATIONSHIP

This Request for Proposals is to select one or more preferred vendors for a one year period.  Negotiated daily rates are expected to be maintained throughout that year if the Center engages a selected vendor for work.  Selection as a preferred vendor does not establish a contractual relationship between the selected individuals/organization, nor does it have any monetary value.  If or when a selected preferred vendor is approached with a scope of work, the type of contractual mechanism issued (contingent of course on availability and mutual agreement on a final scope of work and budget) will depend on the nature of the vendor.  If it is an individual that is authorized to work independently, a Consultant Agreement will be issued.  If the person’s time is engaged through their employed (i.e., a university or other type of organization), a cost reimbursable Subaward or purchase order will likely be issued based on fixed unit daily rates.

 

REQUEST FOR PROPOSALS RESPONSE INFORMATION

Any questions or requests for clarification need to be submitted to the attention of Jack McLaughlin at JMcLaughlin@fhi360.org and copy to mdeitchler@fhi360.org by March 27, 5:00 P.M. EST. Inquiries and answers to inquires will be shared with all interested parties via email, and at the following web address: http://aliveandthrive.org/about-us/procurement-solicitation/.  No telephone inquiries will be answered.

Interested parties should submit their application via email to JMcLaughlin@fhi360.org, with a copy to mdeitchler@fhi360.org no later than April 10, 2017. Submissions received after this date and time may not be accepted.  The Center will acknowledge receipt of your submission by email.

 

For the full Request for Proposals and Biodata form, please click on the links. Questions and Answers posted March 31, 2017.